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Human Resources  |  Compensation  |  Mass Salary Update Guidelines

Mass Salary Update (MSU) Guidelines

Revised April 13, 2015

Please read carefully as the 2015 guidelines have changed significantly.

A. Budget Guidelines 2015-2016

For Fiscal Year 2015-16 no additional funds were allocated for staff salary increases.

B. Exceptions/Out-Of-Guidelines Increase Requests

All exceptions to the 2015 MSU guidelines outlined above must be requested through and approved by the Provost/Executive Vice President for Academic Affairs, the Executive Vice President for Administration, or the Chancellor for Health Sciences Center, and/or designee.

All out-of-guidelines increase requests must be documented as to the specific reasons for the request (e.g. needed to address critical inequity within the department, needed to address external market conditions, needed to reach new range minimum, etc.) The "comments" field on the Salary Planner form should be used for this purpose. Any salary increase proposal appearing in Salary Planner that is not supported by appropriate approval documentation will be removed from the system.

2014 Performance Reviews Not on File

Employees who do not have a written 2014 Performance Review on file in Human Resources are not eligible to receive an out-of-guidelines increase until received in HR. Must submit prior to June 30th.

To facilitate these requests, use the Out-Of-Guidelines Exception Request Justification Memo

Requests received by June 5, 2015 and approved by HR will be processed with an effective date of July 1, 2015.

Requests received after June 5, 2015 will have an effective date of July 1, 2015 but are not guaranteed timely payout. HR will not accept requests for exceptions after June 30, 2015.

C. Term Appointments, Temporary and On-Call Staff

Term Appointments

MSU guidelines for term staff employees are the same as for regular, non-bargaining unit staff employees.

Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and whose appointments will be extended, must complete and submit an EPAF for the extension along with a Term Appointment Memo of Understanding form for each employee.

Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and whose appointments will not be extended, must submit a separation EPAF along with the Term Appointment Notification of Completion form for each employee.

Temporary and On-Call Staff Employees

Temporary and on-call staff employee jobs are not extracted in the Salary Planner process, and no job records for these employees will appear in Salary Planner.

D. Contract Staff Employees

MSU guidelines for contract staff employees are the same as for regular, non-bargaining unit staff employees. In addition, for FY16 a new contract will be created as per policy and returned to the department for appropriate signatures.

Please ensure that all signed original contracts, revisions, out-of-guidelines increase requests, and extensions are received in HR Client Services no later than June 5, 2015, to ensure processing in time for the July pay period.

E. Bargaining Unit Employees

No additional funds are allocated/appropriated for staff salary increases. Salary increases for bargaining unit employees are subject to the applicable collective bargaining unit agreement.

F. Appointment Percentage Changes

Appointment Percentage Changes

Changes in Appointment Percentage will be processed through Salary Planner and require a Change in Appointment Percentage form.

*For a complete list of UNM Staff Employment Transaction Designated Approving Authorities, please see UNM Staff Employment Transaction Designated Approving Authorities.

G. Timeline and Deadlines

Timeline and Deadlines Table

Performance Reviews DueMarch 1, 2015
Salary Planner Opens to CampusMarch 16, 2015
Salary Planner Refresh Process EndsApril 20, 2015
Staff Contracts are Distributed for SignaturesMay 18, 2015
Contract Staff (all related documents due to HR)June 5, 2015
All Requests under section B (exceptions) are due to HRJune 5, 2015

Please keep in mind that your division/unit may have internal timelines and deadlines.

Please direct any questions you may have to your Human Resources Consultant