Mass Salary Update (MSU)

Due to ongoing economic conditions, the State Legislature has again not included funds for pay increases to UNM employees in this year’s budget. As a result, the Board of Regents has stipulated that there will be no Mass Salary Update in 2012. This year’s Salary Planner process will therefore focus on position budgets, labor distribution changes, and appointment percent changes where necessary. For more information, please see the Budget and Salary Planner deadline information.

Contract Staff

Contract renewals and extensions will occur as normal using Salary Planner data and will be forwarded by HR Client Services to departments for signatures. In order to meet Employment Data Center (EDC) requirements, please ensure that all signed original contract revisions, exceptions and extensions are received in HR Client Services not later than June 11, 2012 to ensure processing in time for the July pay period.

Bargaining Unit Employees

HR Compensation will coordinate the application of any salary modifications that may or may not result from the 2012 bargaining negotiations. Departments are not required to initiate documentation in these cases.

Appointment Percentage Changes*

Changes in Appointment Percentage will be processed through Salary Planner and require a Change in Appointment Percentage form.

Term Appointments*

Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and whose terms will be extended, must submit an ePAN or EPAF for each employee and attach the Term Appointment Memo of Understanding.

*HSC/SOM must have appropriate designated approval signatures for Appointment Percentage Changes and Term Appointment extensions. For a complete list, please see UNM Staff Employment Transaction Designated Approving Authorities.

Departments with employees who are on term appointments ending on or before June 20, 2012 and whose terms will not be extended, must submit a separation ePAN or EPAF . A notation must be made in Salary Planner that the employee will be released at the end of the current assignment.

Please Note: Failure to submit this paperwork will result in a July salary payment to the employee.

Exception Requests

Departments are reminded that all proposed personnel transactions involving salary increases must be followed by a formal justification memo with signature approval of the relevant EVP. A current Performance Review is required for all out-of-guidelines exception requests.

To facilitate these requests, use the Out of Guidelines Exception Request Justification Memo template.

Standard Salary Planner procedures do not include pay increases this year. Any salary increase proposal appearing in Salary Planner that are not supported by appropriate approval documentation will be removed from the system.

HR will not accept requests for MSU-related pay increases after July 31, 2012. There can be no exceptions to this rule, since there are significant legal implications associated with awarding retroactive pay increases to public sector employees in the State of New Mexico.