Mass Salary Update Guidelines
Revised April 9, 2014
Please read carefully as the 2014 guidelines have changed significantly.
The Board of Regents has approved an across the board adjustment for regular, non-bargaining unit staff employees of
2.5%. The Mass Salary Update (MSU) shall be processed through Salary Planner with an effective date of July 1, 2014 for
both monthly and bi-weekly employees.
NOTE: All requests for MSU increases and exceptions (see section F below) must be
received by June 6, 2014 and be approved by HR to be processed with an effective date of July 1, 2014.
All eligible regular, non-bargaining unit staff employees will receive an across the board adjustment of 2.5%.
Departments are responsible for allocating the new amount through salary planner.
|Performance Reviews Due||March 1, 2014|
|Salary Planner Opens to Campus||March 17, 2014|
|Salary Planner Refresh Process Ends||April 15, 2014|
|Contract Staff (all related documents due to HR)||June 6, 2014|
|All Requests under section F are due to HR||June 6, 2014|
|Mass Salary Update effective date||July 1, 2014|
- New hires/re-hires on or after January 1, 2014 are not eligible for an increase.
- Employees who have been promoted or transferred with no break in service on or after January 1, 2014
remain eligible for the MSU increase within guidelines.
- Employees whose positions have been reclassified or who have completed Career Ladders on or after
January 1, 2014 remain eligible for the MSU increase within guidelines.
New hires and re-hired employees who are still on probation as of June 30, 2014 are not eligible for an increase.
Employees on Interim Assignments or Temporary In-Range Adjustments
Employees who are on an interim assignment or who have received temporary in-range pay adjustments for additional
duties at the time of the MSU, and who meet all other general MSU eligibility requirements, may receive the MSU
increase based on the standard guidelines. The increase will be calculated against the base salary in place prior to
the temporary increase. The temporary increase will then be recalculated against the new base salary after the MSU
increase has been applied.
At the time the employee is returned to normal duties, the base salary should include the MSU increase.
MSU increase guidelines for term staff employees are the same as for regular, non-bargaining unit staff employees.
Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and
whose terms will be extended, must complete and submit an EPAF for the extension along with a
Term Appointment Memo of Understanding form for each employee.
Departments with employees who are on term appointments ending on or before the end of the current fiscal year,
and whose appointments will not be extended, must submit a separation EPAF along with the
Term Appointment Notification of Completion form for each employee
Appointment Percentage Changes*
Changes in Appointment Percentage will be processed through Salary Planner and require a
Change in Appointment Percentage form.
*For a complete list of UNM Staff Employment Transaction Designated Approving Authorities, please see
UNM Staff Employment Transaction Designated
Employees on Leave
Employees on Leave without Pay or Catastrophic Leave are not eligible for an MSU increase while on such leave.
Upon the employee's return to work, the employing department should generate and submit an ePAN requesting an MSU
increase within guidelines effective as of the date of return.
Temporary and On-Call Staff Employees
Temporary and on-call staff employees do not participate in the Salary Planner process, and no records for these
employees will appear in Salary Planner. Temporary and on-call staff employees are not eligible for the increase.
2013 Performance Reviews Not on File
Employees who do not have a written 2013 Performance Review on file in Human Resources shall only receive the MSU
allocation and are not eligible to receive additional adjustments.
MSU increase guidelines for contract staff employees are the same as for regular, non-bargaining unit staff employees.
In addition, once the increase amount has been established for a contract employee, a new contract will be created as
per policy and returned to the department for appropriate signatures.
Please ensure that all signed original contracts, revisions, exceptions, and extensions are received in
HR Client Services no later than June 6, 2014, to ensure processing in time for the July pay period.
Please see the appropriate collective bargaining agreement for increases to bargaining unit staff.
Exclusions: Employees who are in titles named in CWA or US-UNM bargaining agreements, but who work less than 0.5 FTE,
or fall under another excluded category are not members of the bargaining unit. In these cases the non-bargaining unit
MSU guidelines and procedures will apply.
All exceptions to the 2014 MSU guidelines outlined above must be requested through and approved by the Provost/Executive
Vice President for Academic Affairs, the Executive Vice President for Administration, or the Chancellor for Health
Sciences Center, and/or designee.
All out-of-guideline increase requests must be documented as to the specific reasons for the request (e.g. needed to
address critical inequity within the department, needed to address external market conditions, needed to reach new range
minimum, etc.) The "Comments" field on the Salary Planner form should be used for this purpose. Any salary increase
proposal appearing in Salary Planner that is not supported by appropriate approval documentation will be removed from
To facilitate these requests, use the
Out-Of-Guidelines Exception Request Justification Memo
Requests received by June 6, 2014 and approved by HR will be processed with an effective date of July 1, 2014.
Requests received after June 6, 2014 but before June 30, 2014 will have an effective date of July 1, 2014 but are
not guaranteed timely payout.
HR will not accept requests for MSU-related pay increases after June 30, 2014. There can be no exceptions to this