Search HR
  • OneSource Logo

Human Resources  |  Compensation  |  Mass Salary Update Guidelines

Printer Friendly

Mass Salary Update Guidelines

Revised April 9, 2014

Please read carefully as the 2014 guidelines have changed significantly.

The Board of Regents has approved an across the board adjustment for regular, non-bargaining unit staff employees of 2.5%. The Mass Salary Update (MSU) shall be processed through Salary Planner with an effective date of July 1, 2014 for both monthly and bi-weekly employees.

NOTE: All requests for MSU increases and exceptions (see section F below) must be received by June 6, 2014 and be approved by HR to be processed with an effective date of July 1, 2014.

A. General Guidelines

All eligible regular, non-bargaining unit staff employees will receive an across the board adjustment of 2.5%.

Departments are responsible for allocating the new amount through salary planner.

B. Timeline and Deadlines

Performance Reviews DueMarch 1, 2014
Salary Planner Opens to CampusMarch 17, 2014
Salary Planner Refresh Process EndsApril 15, 2014
Contract Staff (all related documents due to HR)June 6, 2014
All Requests under section F are due to HRJune 6, 2014
Mass Salary Update effective dateJuly 1, 2014

C. Eligibility

New Hires/Re-hires

  • New hires/re-hires on or after January 1, 2014 are not eligible for an increase.
  • Employees who have been promoted or transferred with no break in service on or after January 1, 2014 remain eligible for the MSU increase within guidelines.
  • Employees whose positions have been reclassified or who have completed Career Ladders on or after January 1, 2014 remain eligible for the MSU increase within guidelines.

Probationary Employees

New hires and re-hired employees who are still on probation as of June 30, 2014 are not eligible for an increase.

Employees on Interim Assignments or Temporary In-Range Adjustments

Employees who are on an interim assignment or who have received temporary in-range pay adjustments for additional duties at the time of the MSU, and who meet all other general MSU eligibility requirements, may receive the MSU increase based on the standard guidelines. The increase will be calculated against the base salary in place prior to the temporary increase. The temporary increase will then be recalculated against the new base salary after the MSU increase has been applied.

At the time the employee is returned to normal duties, the base salary should include the MSU increase.

Term Appointments*

MSU increase guidelines for term staff employees are the same as for regular, non-bargaining unit staff employees.

Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and whose terms will be extended, must complete and submit an EPAF for the extension along with a Term Appointment Memo of Understanding form for each employee.

Departments with employees who are on term appointments ending on or before the end of the current fiscal year, and whose appointments will not be extended, must submit a separation EPAF along with the Term Appointment Notification of Completion form for each employee

Appointment Percentage Changes*

Changes in Appointment Percentage will be processed through Salary Planner and require a Change in Appointment Percentage form.

*For a complete list of UNM Staff Employment Transaction Designated Approving Authorities, please see UNM Staff Employment Transaction Designated Approving Authorities.

Employees on Leave

Employees on Leave without Pay or Catastrophic Leave are not eligible for an MSU increase while on such leave. Upon the employee's return to work, the employing department should generate and submit an ePAN requesting an MSU increase within guidelines effective as of the date of return.

Temporary and On-Call Staff Employees

Temporary and on-call staff employees do not participate in the Salary Planner process, and no records for these employees will appear in Salary Planner. Temporary and on-call staff employees are not eligible for the increase.

2013 Performance Reviews Not on File

Employees who do not have a written 2013 Performance Review on file in Human Resources shall only receive the MSU allocation and are not eligible to receive additional adjustments.

D. Contract Staff Employees

MSU increase guidelines for contract staff employees are the same as for regular, non-bargaining unit staff employees. In addition, once the increase amount has been established for a contract employee, a new contract will be created as per policy and returned to the department for appropriate signatures.

Please ensure that all signed original contracts, revisions, exceptions, and extensions are received in HR Client Services no later than June 6, 2014, to ensure processing in time for the July pay period.

E. Bargaining Unit Employees

Please see the appropriate collective bargaining agreement for increases to bargaining unit staff.

Exclusions: Employees who are in titles named in CWA or US-UNM bargaining agreements, but who work less than 0.5 FTE, or fall under another excluded category are not members of the bargaining unit. In these cases the non-bargaining unit MSU guidelines and procedures will apply.

F. Exceptions/Out-Of-Guidelines Increase Requests

All exceptions to the 2014 MSU guidelines outlined above must be requested through and approved by the Provost/Executive Vice President for Academic Affairs, the Executive Vice President for Administration, or the Chancellor for Health Sciences Center, and/or designee.

All out-of-guideline increase requests must be documented as to the specific reasons for the request (e.g. needed to address critical inequity within the department, needed to address external market conditions, needed to reach new range minimum, etc.) The "Comments" field on the Salary Planner form should be used for this purpose. Any salary increase proposal appearing in Salary Planner that is not supported by appropriate approval documentation will be removed from the system.

To facilitate these requests, use the Out-Of-Guidelines Exception Request Justification Memo

Requests received by June 6, 2014 and approved by HR will be processed with an effective date of July 1, 2014.


Requests received after June 6, 2014 but before June 30, 2014 will have an effective date of July 1, 2014 but are not guaranteed timely payout.


HR will not accept requests for MSU-related pay increases after June 30, 2014. There can be no exceptions to this rule.

Please direct any questions you may have to your Human Resources Consultant