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Human Resources  |  Employment  |  UNMTemps

UNMTemps

UNMTemps Services manages the recruiting and hiring process so your department can stay focused on performance.

UNM Temporary Services (UNMTemps), a division of Human Resources, provides qualified temporary employees to departments who may need to augment staff for a surge, to complete a large project, and/or to fill an unexpected vacancy. Working closely with the UNMTemps team, a hiring manager can ensure temporary workers possess the needed skills, education, and experience to meet the needs of the department in a timely manner.

UNMTemps Administrative Assistant

"This is my second involvement with hiring a temp and I am very pleased with your process, turnaround time, communication, and professionalism. You did a fantastic job of screening applicants and you've stayed on top of everything, every step of the way. I really appreciate working with UNMTemps..."

- Tracy Hart, Program Planning Officer for EPSCoR

"UNMTemps provided us excellent guidance, endorsed applicants according to our stated needs, and wound up providing us with just the right candidate. All of this in less than one week!"

- Tassy Parker, Associate Dean for the Office of Academic Affairs

Features & Benefits

Statistics have shown that approximately 21 administrative tasks are completed for every new hire. Accomplishing these takes will absorb nearly 53 hours of your staff's valuable time. How can a UNM department decrease the time consuming and costly task of screening and hiring qualified talent? Consider using UNMTemps.

UNMTemps Staffing FeaturesBenefits to the Department
UNMTemps provides temporary and qualified talent to numerous departments to meet short or long term staffing needs
  • Flexible, responsive, temporary support to meet your specific needs
  • One-stop staffing source covering a wide range of skill sets
Extensive Screening & Evaluation
  • Ensures our temporary employees have the skills needed to succeed on the job
  • Save hours of time - UNMTemps recruits, posts, screens, checks references, and processes hires based on the departments specified requirements
"Just in Time" staffing support and solutions when and where you need it
  • Reduce labor costs by adding staff when necessary to hit key deadlines and cover vacation or other absences
  • Timely recruiting and hiring
Temporary-to-Hire Expertise
  • Reduces your hiring risk by providing departments the unique option to evaluate a potential employees' performance on-site before making a final hiring decision
  • Alleviates the administrative burden of recruiting, evaluating, screening, and interviewing applicants by providing you with highly qualified candidates

UNM Departments

The following quick reference link to OneSource is intended to assist you with requesting a UNMTemp in UNMJobs. The UNMTemps Request form is simple to fill out and is a stand-alone form in the system.

Job aides and reference guides to complete the following UNMTemps transactions are also located on OneSource:

UNMTemps Applicants

Become a UNMTemp!

UNMTemps offers diverse and exciting opportunities throughout The University of New Mexico (UNM). Becoming a UNMTemp will help develop your knowledge, skills, and abilities for continued employment with UNM, either through a temp-to-hire position, or a variety of temporary assignments. In each position, you will have the opportunity to demonstrate your skills to a potential employer, and build a network of contacts for support when applying for other posted positions inside and outside the University.

UNMTemps staffing solutions recruits and places temporary workers in positions requiring varying skill sets across numerous industries. The types of positions offered include, but are not limited to:

  • Administrative & Clerical
  • Technical
  • Accounting & Fiscal Services
  • Custodial & Maintenance
  • Research & Lab
  • Medical
  • Professional

UNMTemps provides temporary workers for various UNM locations including:

  • Albuquerque Main Campus
  • Health Sciences Center/North Campus
  • UNM Gallup
  • UNM Los Alamos
  • UNM West
  • UNM Taos
  • UNM Valencia

How to Apply for a UNMTemps Opening

To apply, visit https://UNMJobs.unm.edu and click on the UNMTemps icon to search for UNMTemps openings. UNMTemps openings change on a daily basis; we encourage applicants to check for new postings frequently.

UNMTemps Employee Reference Guide

UNMTemps Contact Information

UNMTemps is located within the Division of Human Resources at:
1700 Lomas Blvd. NE
(Southeast corner of University and Lomas).
Phone: 505-277-2013
Email: UNMTemps@unm.edu

Parking and Transportation

If you need to purchase a parking permit, please take your offer letter to Parking and Transportation Services as proof of your employment as a temporary worker for the University of New Mexico.

Status Change

Should your status on your temp assignment change (for example your projected end date changes), you must inform UNMTemps immediately. If your phone number changes for any reason or for any length of time, please contact us immediately. If you become unable to work for UNMTemps, you are hired into a regular position with the University or elsewhere, please notify us immediately.

Work Hours and Overtime

Work schedules vary with each assignment. Temporary employees are paid only for those hours worked and are not eligible for paid time off. Shift differentials are authorized for positions involving swing and graveyard shifts. Shifts are determined by the department. Non-exempt UNMTemps are eligible for pre-approved overtime pay (hours worked in excess of 40 hours per week) at time and one-half. Exempt employees are not eligible for overtime pay. UNMTemps employees should reference their most recent offer letter to determine exemption and shift status.

Pay Periods and Paychecks

UNMTemps employees are paid on a bi-weekly basis if non-exempt and on a monthly basis if exempt. The bi-weekly pay date will normally be on the first Friday after the end of the pay period, and the monthly pay date is usually the last day of the month. Please bring a voided/canceled check or a savings ID card from your bank to enroll in automatic payroll deposit. If you do not have a savings or checking account, please ask our HR Service Center for more information on how you can open an account with the New Mexico Educators Federal Credit Union. The University of New Mexico does not issue paper checks. Paycheck stubs are not mailed and can be viewed on LoboWeb. You can access LoboWeb by logging into my.unm.edu using your NetID and password and clicking on the "Employee Life" tab.

Supervision and Work Performance

UNMTemps Employees are expected to:

  • Perform their jobs in a friendly, cooperative manner.
  • Maintain a flexible and helpful attitude.
  • Exhibit personal initiative when arriving on the job.
  • Assist the department in getting the job done.
  • Report to work assignments when scheduled and arrive on time.
  • If absent or tardy, employees must call their assigned department as soon as possible and notify their supervisor, indicating when they will be reporting for duty.
    • Repeated tardiness or attendance problems by a UNMTemps employee will impact existing and future assignments.
  • Prepare for an evaluation form that will be sent to the departmental supervisor at the end of the UNMTemps assignment, in order to assess work performance and suitability for future assignments.

Department Supervisors are responsible for:

  • Designating tasks to be accomplished.
  • Providing instructions regarding the procedures specific to that office.
  • Setting work hours.
  • Designating breaks and lunch schedules.
  • Verifying work hours by signing weekly timesheets or approving LoboTime entry.
  • Authorizing any absences or tardiness.
  • Providing UNMTemps performance evaluations.
  • Resolving any work-related issues.

UNMTemps is responsible for:

  • Recruitment and Hiring
  • Job placement
  • Performance management

Educational Retirement Act (ERA)

Effective July 1, 2013, UNMTemps employees who reach 520 hours of employment in a UNM fiscal year will automatically have the ERA mandatory contribution withheld from their check. At the start of each fiscal year, each UNMTemps employees' work hour balance will return to zero and ERB contributions will not be withheld until the employee reaches 520 hours. Upon resignation from the program, the employee may be reimbursed for the money he/she has contributed to the plan. Reimbursement may be applied for at the Payroll Office.

Injury on the Job

If an employee is injured on the job, he/she must immediately notify his/her supervisor; the supervisor will determine the appropriate action to take. If referred for medical attention, the UNMTemps employee will be required to fill out the appropriate paperwork. The UNM Risk Management Office will review the injury report and notify the employee if he/she is eligible to receive worker's compensation benefits.

Use of University Equipment

While on assignment, many employees will be in contact with various types of University equipment, property, and records. Employees may not use any University equipment, property, or records for personal use. This includes, but is not limited to:

  • Fax machines
  • Email
  • Identification cards
  • Telephones
  • Falsification or forgery
  • Internet
  • Copiers
  • Computers
  • Mail delivery
  • Misuse of UNM records

Confidential Information

UNMTemps employees may have access to confidential files and other privileged information during certain assignments.

  • Employees are not permitted to give out sensitive information of any nature.
  • If an employee receives inquiries from the media or requests for information that he/she thinks may be confidential or privileged, he/she should refer such requests to the onsite supervisor.

Departmental FAQ's

How can I contact UNMTemps?

For questions related to UNMTemps positions and processes, please email us at UNMTemps@unm.edu or call (505) 277-2013.

Are there additional costs for utilizing UNMTemps Services?

A service fee of 25% will be applied to the UNMTemps employee's hourly or monthly wage. Services include:

  • Screening and matching your request with available and qualified candidates
  • Assigning the top match or if requested, providing individuals for you to interview
  • Checking references and obtaining required credentials before the start date
  • Coordinating a pre-employment background check and physical (if applicable)
  • Checking OIG status (if applicable)
  • Completing the hiring proposal and new hire paperwork
  • Deliver and obtain a signed assignment offer letter from applicant
  • Facilitating replacements or disciplinary actions (if necessary)
  • Ongoing administrative support

How long can a UNMTemp work on an assignment?

The total length of time a UNMTemp can be on one assignment should not exceed six months.

How does temp-to-hire work?

UNMTemps employees can be hired into regular employment when:

  • They are placed competitively by UNMTemps
  • They are being hired into the same job title for which they were placed as a UNMTemp
  • They meet the criteria for the regular position
  • They have been on assignment a minimum of 60 days, or a minimum of 90 days if they were placed from a formal UNMTemps pool such as the UNMTemps Administrative Assistant Pool.

UNMTemps employees cannot be hired to regular employment when:

  • Departments requested the UNMTemp by name
  • Criteria for the regular position are not met by the UNMTemps employee

How does the UNMTemps process work?

UNMTemps offers departments two options for requesting temporary workers, (1) through a Competitive request or (2) through a Request by Name. The same UNMJobs request action is used for both options.

Process for a Competitive Request:

A department will submit an action request to UNMTemps through UNMJobs. Once the request is received by UNMTemps, a Recruiter will contact the department within 1 business day.to confirm receipt of the action request as well as to cover any pertinent details of the assignment. Depending in the position title, UNMTemps will create a competitive posting and aim to recruit and endorse between 3 and 5 qualified applicants per position for the search committee to review.. Once the requesting department has identified a candidate, UNMTemps will complete the hiring and onboarding process to include:

  • Completing references
  • OIG checks (HSC Temps)
  • Extending the verbal offer
  • If applicable, initiate background check
  • If applicable, initiate Employee Organizational Health Services (EOHS) appointment
  • Completion of new hire paperwork, education verification and other certificates or licensures
  • Confirm and communicate a start and end date with the department and the candidate
  • If applicable, dispense candidates from the competitive posting
  • Complete and approve the Hiring Proposal
  • Provide UNMTemps with applicable policy abbreviated training
  • Collect signed policy acknowledgement form
  • Generate and collect assignment offer letter and the policy acknowledgement form

Throughout the process, the Recruiter will communicate with the department contact and selected candidate and provide timely updates.

Process for a Request By Name:

A department will submit an action request to UNMTemps through UNMJobs. Once the request is received by UNMTemps, a UNM Representative will contact the department within 1 business day to confirm receipt of the action request as well as to cover any pertinent details of the assignment. UNMTemps will create an internal posting and contact the requested candidate. Once the candidate has applied to the specific posting, UNMTemps will then complete the hiring and onboarding process to include:

  • OIG checks (HSC Temps)Extending the verbal offer
  • If applicable, initiate background check
  • If applicable, initiate Employee Organizational Health Services (EOHS) appointment
  • Completion of new hire paperwork, education verification and other certificates or licensures
  • Confirm and communicate a start and end date with the department and the candidate
  • Complete and approve the Hiring Proposal
  • Provide UNMTemps with applicable policy abbreviated training
  • Collect signed policy acknowledgement form
  • Generate and collect assignment offer letter and the policy acknowledgement form

How do I end a UNMTemp employees' assignment early?

To end a UNMTemps' assignment before the scheduled end date, a separation EPAF will need to be completed and submitted for approval. However, given the original end date of an assignment is pulled from the UNMTemps' approved hiring proposal and populated into the Banner system, (this date is termed "future end date"), the department will need to request the end date be removed. To request the end date be removed, please send an email with the UNMTemps' name and banner ID to UNMTemps@unm.edu. You will receive a follow up e-mail when the end date has been removed in Banner.

How do I set up my UNMTemp with a UNM Net ID and Email?

Standard procedures for regular hires within UNM apply to UNMTemps employees as well. UNMTemps does not generate Net ID's or set-up e-mail access for UNMTemps.

How do I extend an assignment for a UNMTemp employee?

To extend a UNMTemp, an EPAF extension will need to be completed and submit. The UNMTemps EPAF approver is Kim Herron (Kim Herron-Singleton). For complete instructions, please refer to the EPAF Extension job aid located in OneSource.

Applicant FAQ's

How do I apply for a temporary job?

Applicants can apply at unmjobs.unm.edu from any computer with Internet access to any posted temporary position located under UNMTemps positions. Applications will be screened by a UNMTemps Recruiter.

What is UNMTemps?

UNMTemps is within the Division of Human Resources and provides temporary staff employees to UNM departments.

What is a temporary job?

Temporary jobs are non benefits-eligible positions that fill emergent staff needs. Assignments can range from a few hours to several months.

How will I know that you received my UNMTemps application?

Please be assured that all applications submitted through the website and confirmed by the system with a confirmation number are received and reviewed.

Do I have to apply for each individual temporary job I am interested in?

Yes, you must submit an application for each posted position you are qualified for and interested in pursuing. Please ensure each UNM application you submit is current and completely filled out, and also reflects how you meet the minimum qualifications listed in the posting (attaching or uploading your resume will NOT substitute for an incomplete application).

How do I know if I qualify for a UNMTemps position?

You will be required to meet the minimum qualifications outlined in the posting, which should be reflected in your application, in order to be considered for the position you applied for. In addition, upon applying for a UNMTemps position, you will be asked supplemental questions regarding your work, education, and experience.

What are the key factors to success for obtaining a UNMTemps position?

Prepare a good quality application, resume, and cover letter which reflects all relevant education, experience, and skills. Ensure that there are no grammatical, spelling, or typographic errors. Applications/resumes are forwarded to the hiring department authority to select candidate(s) for interview. UNMTemps have hundreds of qualified applicants who have limitations on their schedule availability, therefore without your availability, we cannot match you for an assignment and forward your application materials.

Which application do I use for temporary jobs?

You will complete a Staff application for all UNMTemps postings. Please be sure to list a phone number and email address for the required Supervisory references list on your application.

As a UNMTemp employee, will I receive Holiday Pay?

No. UNMTemp employees are not benefits eligible.

As a UNMTemp employee, do I have to pay for parking?

Yes, typically all students, staff, faculty and visitors at UNM pay for parking. Parking and Transportation Services (PATS) offers various short-term and long-term options for parking as well as alternative options for getting to the UNM Campus locations. For more information, please contact PATS at: 277-1938

UNMTemps Contact Information

UNMTemps is located within the Division of Human Resources at:
1700 Lomas Blvd. NE
(Southeast corner of University and Lomas).
Phone: 505-277-2013
Email: UNMTemps@unm.edu

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