HR News

Streamlining the UNM Staff Hiring Process

A great amount of effort has gone into streamlining our staff hiring process, and into making our systems more responsive to all our customers ‘just in time’ needs, including our department hiring managers and our applicants. Based on initial analysis and feedback received from departments regarding the length of time to hire, the Division of Human Resources Client Services implemented customer service guarantees for our UNM departments.

Read the newsletter article to learn more.

UNM’s 2013 Youth Summer Hire Program

Make a Difference in the UNM Community This Summer

It’s that time of year, and the 2013 Youth Summer Hire Program has officially been launched. The Division of Human Resources will once again administer the 2013 UNM Youth Summer Hire Program, which offers several opportunities for UNM departments to employ high school and non-UNM students for the summer season, through June, July and August. The program also provides UNM with student recruitment opportunities by highlighting UNM as an employer and higher education institution of choice to participating students.

Read the Newsletter article to learn more.

Recruitment Corner April 2013

Get the Latest on UNM Staff Recruitment Resources and Events

UNM Staff Recruitment Services develops strategies that brand and market the University of New Mexico as an employer of choice to potential, qualified applicants and employees. Recruitment Services partners with UNM departments and researches, develops, and coordinates Staff position recruitment plans, advertising, job fairs, and other trending recruitment resources. Take a look at what’s happening, and spread the word.

Read the newsletter article to learn more. 

Martin Luther King, Jr. Day 2013

Holiday Schedule

The University will observe Martin Luther King, Jr. Day on Monday, January 21. 

For a list of other observed holidays, please visit http://hr.unm.edu/abouthr/holidays.php.  For more information about holidays, please visit University Business Policies and Procedures #3405 (Holidays) at http://policy.unm.edu/university-policies/3000/3405.html

The 2012 Performance Review Cycle Continues

The 2012 Performance Review cycle is in full swing!   It is time to complete self-assessments and schedule performance discussions.  The Performance Review is a collaborative process between the employee and supervisor to determine how well 2012 goals and duties were accomplished.  It is also a time to begin to agree on 2013 expectations.

The Performance Review Form is used for self-assessments, annual, and probationary reviews.  A Performance Goals Form is also available to discuss and record individual’s goals for 2013.  The 2012 Performance Review Form and Performance Goals Form are available at http://hr.unm.edu/consulting/performance-review.php along with FAQs, a timeline, and training information.  All completed 2012 Performance Review Forms should be turned in to The Division of Human Resources on or before March 1, 2013. 

The 2012 Performance Review Cycle

As you prepare for Winter Break, don’t forget it is time to develop 2012 Performance Review self-assessments and schedule performance discussions.

The following is the 2012 Performance Review schedule:

December - Employee completes self-assessment

January - Supervisor reviews and provides input for the Performance Review, and begins performance discussions with individual employees

February - Supervisor completes Performance Reviews and submits them to the Division of Human Resources

March - All 2012 Performance Review forms are due to HR March 1, 2013 

For key forms and training session information, read the full article. 

Audit of Selected Payroll Process Memo

This memo includes important information regarding the Audit of Selected Payroll Process (Report 2010-07), from Chaouki Abdallah, Provost/Executive Vice President for Academic Affairs; Helen Gonzales, Vice President for Human Resources; Ava Lovell, Executive Officer Finance and Administration/Health Sciences Center; and Elizabeth Metzer, Interim University Controller. 

For the complete memo and additional information sent to HR Agents, visit: 
http://hr.unm.edu/docs/communications/audit-of-selected-payroll-process-memo.pdf

For the memo sent to Vice Presidents, Deans, Directors, and Chairs, visit:
http://hr.unm.edu/docs/communications/audit-of-selected-payroll-process-leadership-signed.pdf

Veteran's Outreach Program

Second Session is February 7

The Division of Human Resources Staff Recruitment Services implemented a Veteran's Outreach program for individuals at UNM and in the community. Part of this program is providing sessions on how to apply for staff positions at UNM. Staff Recruitment Services is partnering with UNM's Career Services to present workshops on how to navigate the UNMJobs application system, apply transferrable skills to applications and resumes, write an effective resume and cover letter, and interview successfully.  Please refer Veterans to this new program for additional support.  For more information, please read the full article.  

University Closure

Guidelines for Handling Time Entry

As the winter months approach, we would like to take this opportunity to clarify the process for University closures and time entry for regular staff working .50 or above.  As per Policy 3415 “Paid Time,” University Business Policies and Procedures Manual (UBPPM), Section 3.1. University or Branch Closure, “Eligible employees use leave with pay on those occasions when the University is declared closed by the University President… In instances where the President declares the University closed, employees should follow the procedures discussed in Policy 3435 - Inclement Weather."  For specific time entry information and frequently asked questions, please read the full article.   

UNMJobs Forums and HR Symposia

Beginning in January 2012

Beginning in January 2012, the regularly scheduled UNMJobs Forums will have a new look and feel.  The new forums will be titled,   "HR Process Improvement Forums."  Instead of two forums a month, one on north and one on main campus, there will be four forums, two separate presentations each delivered on north and main campus.  Although the forums will still contain important information about UNMJobs process changes, new functionality, and enhancements, there will be other topics covered such as, EPAFs (Electronic Personnel Action Forms), audit recommendations, operational updates, and Employment Areas initiatives.

Since many of the operational topics traditionally covered at the symposia will now be covered in the forums, the HR Symposia will be discontinued.  At the final HR Symposium on December 14, the transition will be discussed.

Revised 2011 Performance Review Form

Gotta Minute

The 2011 Performance Review Form has been revised.  Based on feedback from UNM employees, the form has been simplified without losing the integrity or intent of the Performance Review process.  Take a minute to learn more: Gotta Minute - Performance Review Form.  

You can also read the full article for additional information.

University Closure During 2R04

Guidelines for Handling Time Entry

This information is intended to clarify the recent University closures and time entry for regular staff working .50 or above.  As per Policy 3415 “Paid Time,” University Business Policies and Procedures Manual (UBPPM), Section 3.1. University or Branch Closure, “Eligible employees use leave with pay on those occasions when the University is declared closed by the University President… In instances where the President declares the University closed, employees should follow the procedures discussed in Policy 3435 "Inclement Weather," UBPPM.” 

It has come to the attention of HR/Payroll that departments may be handling the coding of inclement weather in different ways.  Please read the full article for guidelines for handling time entry.  

Diversity Recruitment Resources

Special Offer

The Division of Human Resources is committed to supporting diversity at UNM.  HR’s Staff Recruitment Services offers a wide range of diversity recruitment resources for your department.  To learn more about these resources, including a limited time special offer, please read the full article.

Term Appointment End Dates

Attention Managers & Supervisors

Effective October 1, 2010, the end date designated on all Term Appointment Memorandum of Understanding (MOU) will be reconciled with the information in Banner, and employees with expired term appointment end dates will be separated from employment.  At present, term appointment employees do not have job end dates in their Banner records; therefore, they continue to be paid and be eligible for benefits beyond their term end date.  The purpose of this process change is to support the University Business Policies and Procedures Manual Employee Classification #3200, Section 3.3 - Term Appointment Employee as well as ensure the accurate reporting and monitoring of the University’s expenditures.  For more information, please read the full article.  

Exit Interview

Updated Process

Over the last several months, the Division of Human Resources has been updating UNM’s exit interview process.  Effective July 1, 2010, the updated online interview will be available.  Although not required, all staff members separating from the University are encouraged to participate.  For more information, please read the full article.  

Regulatory Changes to Applicant Conviction Question

Attention Employees Involved in the Staff Hiring Process

New legislation from the 2010 New Mexico General Session becomes effective May 19, 2010.  Senate Bill 254 amends the Criminal Offender Employment Act by restricting State employers from making an "inquiry regarding a conviction on an initial application for employment."  The employer "shall only take into consideration a conviction after the applicant has been selected as a finalist."

Changes have been made to the staff/UNMTemps and the student employment application which asked about convictions.  For staff, the inquiry about convictions will become part of the interview process.  Please share this information with anyone involved in the staff or student hiring process as well as everyone involved in the staff interviewing process. To learn more, please read the full article.

UNMTemps

Serving your Staff and Recruitment Needs

Do you have an immediate need for support and assistance?  Is the thought of reviewing hundreds of applications for a position daunting?  Let UNMTemps help you save time and get the help you need fast.  In these challenging economic times, UNMTemps is here to help you meet your recruitment and staffing needs.  For just a few reasons to consider UNMTemps, please read the full article.