Classification of New and Replacement Positions
A new title may be assigned to a vacant position when a) an additional position has been newly budgeted and the role is demonstrably different in nature from other positions in the immediate work unit, or b) when an existing position is changed substantially to the degree that a different job classification is required.
When a new title is requested, the hiring department completes either a Position Review Questionnaire (PRQ) or a list of duties and responsibilities that is detailed enough to identify the role and evaluate it for appropriate classification. This documentation is submitted to the appropriate HR Consultant, along with a current organization chart showing the immediate work area (to include supervisor, peer, and subordinate positions, if any.)
When an employee vacates a department, the same position classification is typically posted to replace the vacancy. If, however, the duties of the position have changed to the extent that the primary duties and responsibilities no longer match the classification description for the current title, or the role will differ from those of the former incumbent to the extent that the position may no longer be correctly classified, the department should request a new or revised position classification. Replacement positions falling under the Administrative Coordinator, Professional Intern, Program Manager, Operations Manager, Business Manager or Development Officer job series will require Compensation review.
A prerequisite classification review of a new or replacement position classification is typically conducted by HR/Compensation if:
No other position with the same classification exists within the immediate work group. ("Immediate Work Group" may be defined as a cluster of staff positions that (1) are closely associated organizationally and (2) share a common set of day-to-day work goals and objectives.)
The primary duties and responsibilities of the role will differ from those of the former incumbent to the extent that the position may no longer be correctly classified
The Position Classification Code of the requested title has a "7" or higher as a second digit (e.g. A7085)
The requested position classification is an Administrative Coordinator or in the Professional Intern, Program Manager, Operations Manager, Business Manager, or Development Officer job series.
The Compensation Department evaluates the request and sends a position classification approval notification to the requesting department manager and the HR Consultant, along with a new classification description, if appropriate.
Following receipt of the job classification approval notification from Compensation, the hiring department manager then initiates the implementation of the reclassification by submitting the appropriate documentation as required by the UNMJobs process.
Positions for which the duties and responsibilities cannot be interpreted as being applicable to a classification other than the one being requested do not need Compensation approval before posting.
For a list of position classifications that fall into the Specialized category see UNM Staff Titles Approved for Posting without Prior Classification from HR/Compensation.