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UNMJobs 2.0

Communications

Schedule, Training, and Go-Live

The UNMJobs 2.0 kick-off meeting was held on July 24, 2015. System design and development meetings began the week of August 10, and occured on a regular basis several times a week. As of April 3, 2017, the new UNMJobs system is now live!

Online training for users of the UNMJobs 2.0 system is now available. If you are a UNMJobs user, please review the system transition schedule for important dates and information.

Project Overview

To streamline the application and hiring process at The University of New Mexico, HR is spearheading the development of a new and improved Talent Management System (TMS). The system will still be called UNMJobs, but the usability and features will be greatly enhanced.

The current applicant tracking system has limited integration with Banner, does not utilize the performance management system, and requires primarily manual onboarding. UNMJobs 2.0 will have a modern look and feel, and will allow individual employment areas to customize their landing pages, postings, applicant experiences, approval workflows, and offer letters without having to contact the vendor to make the customizations.

UNMJobs 2.0 focuses on talent and people management in order to increase efficiency, maximize productivity, and empower employees. This aligns with the UNM2020 Vision, Goal 1 – Become a Destination University.

Furthermore, UNMJobs 2.0 will enable the University to anticipate future needs and align them with Goal 6 – Ensure Financial Integrity & Strength, which states: Utilize strategies that recognize market realities in higher education, as well as opportunities for gains in efficiency and results-oriented management.

UNMJobs 2.0 will provide supervisors with tools for measuring goal attainment, and help them identify high achievers to improve career and talent mobility within the organization.

 

Resources for UNMJobs Users

Take the new UNMJobs training in preparation for Go Live on April 3, 2017

Review the new Terms and Roles for UNMJobs 2.0

Attend a Demo Session

Open Lab Sessions are available for the following Employment Areas: Student, Staff, and HSC Faculty.

Primary Objectives

  • Focus on talent management and people management to increase efficiency
  • Maximize productivity and empower employees
  • Align with UNM2020 goal 1, becoming a destination university for personal and career achievement

The UNMJobs 2.0 system transition provides an integrated approach to recruiting, staff development, performance management, and compensation, with the future option of adding an integrated learning module.

Recruitment and Onboarding

1. The new UNMJobs 2.0 system will utilize Cornerstone Applicant Tracking software to provide a robust, modern, comprehensive application tracking process to complement our ERP system for HR/Payroll at UNM.

2. UNMJobs 2.0 will automate the onboarding process through landing pages, automated workflows, and offer letters that can be locally configured and customized for different employee types. This information will then be fed back into Banner via the EPAF and workflow process to create employee and job records.

Key Enhancements

  • Streamline and automate background checks and onboarding
  • Departments can create custom reports
  • Vastly modernized and more efficient applicant experience
    • Ability to apply to multiple jobs with the same or modified application
    • Schedule their own interviews through the application interface
    • See the status of all their applications at one time
    • Create an applicant profile, providing easy access to all their information in one place
  • Hiring officials can customize their applicant workflows and career sites, making it easier to flag and identify potential candidates
  • Hiring officials can create and customize templates for different types of employees (e.g., different offer letters for tenure track and research faculty)
  • Interviewers can provide responses to questions online instead of filling out paper forms that require scanning into the system
  • The integration with Banner will allow hires for staff and faculty to be fed into the Banner EPAF system (through EPAFs and workflows) to create the employee and job records for the employee

Project Team and Steering Committee

Working with Cornerstone on Demand (a partner of Ellucian, software provider of Banner), the UNMJobs 2.0 project team consists of subject matter experts from Faculty, Staff, and Student hiring areas (representing Main, HSC, and Branch campuses), IT, HRIT, HR Recruitment areas, and other applicable University departments. As UNM workflows and approval processes can be complicated, the project team has carefully conducted a thorough business analysis, to identify where processes may be re-engineered to ensure electronic resources are utilized to their full potential, while aiming for a smooth implementation.

A Steering Committee was also established to meet and review the UNMJobs 2.0 progress on a regular basis. At Steering Committee meetings, UNMJobs 2.0 Project Managers present the current state of the project, discuss progress, and next steps. This committee may also address potential hold-ups by finding solutions to ensure project momentum maintains a steady pace.

Project Managers

  • Michele Brown, Mgr. Information Services, HR Finance Tech & Business Services
  • John Colangelo, Info Technology Project Manager, IT Deputy CIO

Community Outreach

Employment Area Leads and their teams have been hard at work to ensure that the UNM community is prepared and supported during the UNMJobs system transition.

For Staff and UNMTemps, overviews of the new system have been provided to the HR Service Center and HR Consultants, and presentations were given at HR Agents and HR Forum meetings.

In Student Employment, special lab sessions are being held on April 3, 2017, when the new UNMJobs systems is slated to Go Live. To register for one of the hourly sessions, visit Learning Central and search for SEO 101.

For HSC Faculty, presentations were given to the Department Administrators and to HSC Hiring Coordinators. Active communications with these groups are ongoing at HSC.

For all employment areas, reviewer trainings will be offered to Search Committees as they are assembled. Specific sessions for PPD and the Cancer Center are being arranged for week of March 20.