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Disciplinary Matrix

Please refer to Disciplinary Considerations and Guidelines for further details on important considerations. The final outcome must be determined based on specifics of the case obtained through the fact finding process and should consider escalating and mitigating factors as described in the Disciplinary Consideration and Guidelines. Contact your HR Consultant when determining any level of discipline.

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Key Level of Action
Letter for Improvement (LFI) First Level
Written Warning (W) Second Level
Suspension (S) Third Level– Requires a Notice of Contemplated Action prior to final action
Discharge (D) Final Level – Requires a Notice of Contemplated Action prior to final action

Variation to the recommended violation levels are annotated with a (+) for higher level and (-) for lower level of suggested action in the Violation section.

 

Violation
Descriptions
(the list of sample infractions below is non-exhaustive)		 Applicable Policy 1st 2nd 3rd 4th
Attendance Excessive attendance and/or tardiness issues UAP 3300 LFI W S D
Unauthorized leave (See below) UAP 3420, 3225 W S D
Abandoning work (outside of section 2.1)
  • Leaving the work premise during work hours without obtaining permission from the supervisor
  • Not returning to work following a break/lunch period
  • Walking out of work without explanation or permission
 UAP 3225 W S D
Behavior Inappropriate computer use
  • Inappropriate access
  • Sharing password
  • Excessive personal use
  • Pornography (+)
 UAP 2500 LFI
D(+)		 W S D
Inappropriate use of property
  • Unauthorized and willful destruction of property
 UAP 7710, 2110 LFI W S D
Unprofessionalism
  • Insubordination
  • Difficulty getting along with others
  • Abusive/profane language
  • Bullying (+)
 UAP 2240 LFI
S(+)		 W
D(+)		 S D
Safety violation
  • Gross negligence resulting in safety hazards
  • Failure to report workplace hazards
 UAP 6110 W S D
Equal Opportunity Violation
  • Discrimination/Violation of Title VII
  • Sexual Harassment/Violation of Title IX (Refer to Deputy Title IX assessment)
 UAP 2730, 2720, 2740 S D
Threats or violent behavior
  • Bullying
  • Possession of weapon on campus in violation of policy
  • Violent behavior or threat of violence (+)
 UAP 2210, 2240 S
D(+)		 D
Dishonesty, Fraud, and Conflicts of Interest
  • False application information
  • False request for reimbursement, or falsification of timesheet resulting in an overpayment
  • Willful falsification of documents/reports
  • Conflict of Interest violation (-)
  • Theft (+)
  • P-Card misuse for personal gain(+)
  • Falsification of Criminal Conviction Form related to position (+)
 UAP 7205 W(-)
S
D(+)		 D
Drugs or alcohol
  • Impairment or possession of illegal drugs and/or alcohol
Excludes possession of alcohol in approved University venue. 		UAP 2140, 3270 D
Breach of confidentiality
  • HIPAA Violation
  • FERPA Violation
  • Inappropriate use of access to information
  • Sharing confidential information with individuals who do not have a business need to know
  • Accessing/changing personal record for gain+
 Regents’ Policy 3.7
Regents’ Policy 4.4
UAP 2520		 S
D(+)		 D
Criminal activity on campus
  • Clery Act Violation (does not include failing to report)
 UAP 2745 D
Retaliation Resulting in adverse action for protected activities (see bullying for other items) UAP 2200 D
Performance Inappropriate use of work time
  • Working unauthorized time
  • Sleeping on the job (+)
  • Excessive personal incidental use
 UAP 3300 LFI
W(+)		 W
S(+)		 S
D(+)		 D
Inadequate performance
  • Not meeting performance goals
  • Lack of customer service
  • Failure to follow directions
  • Failure to meet deadlines
  • Negligence
  • Inefficiency
  • Incompetence/lack of skills necessary to perform the job
 UAP 3215, 3230 LFI W S D
Failure to meet conditions of employment
  • Loss of certification, license, or other regulatory requirement
  • Permanent loss of p-card affecting primary duties
  • Committing a misdemeanor/felony related to position
 Conditions of Employment per job description D
Failure to report sexual misconduct or gender discrimination in violation of Title IX UAP 2720, 2740 LFI W S D