This information applies to new employees and current employees transitioning to a benefits-eligible position.
Benefits Eligibility at a Glance
New Hires/Newly Benefits-Eligible Employees.
Eligibility to Enroll
Employees hired into a benefits-eligible position are eligible to complete their benefits enrollment as of the first day in their benefits-eligible position.
Eligible employees must complete their benefits enrollment within a 60-day enrollment period (60 calendar days), starting with the date of hire into their new position.
For Enrollment details, visit the Enrollment page.
Benefits Effective Date
Benefits elections are effective the first day of the month after they have been received and approved by the Benefits Department.
- Regular staff employees who are full-time or part-time and have an appointment percent of 50% or greater
- Term or contract staff employees who are full-time or part-time, have an appointment percent of 50% or greater, and have a minimum three-month term appointment or contract
- Temporary staff employees who have an appointment percent of 75% or greater and have a minimum three-month appointment are eligible for certain Benefits Plans
- Faculty members who have a minimum three-month contract and an appointment percent of 50% or greater
- Adjunct faculty who have a minimum three-month contract and an appointment percent of 75% or greater are eligible for certain Benefits Plans
- Post-doctoral fellows who have a minimum three-month contract and an appointment percent of 50% or greater are eligible for certain Benefits Plans
- Part-time employees with an appointment percent of less than 50%
- Non-credit teachers
- On-call employees
- Your legal spouse
- Your domestic partner as defined and outlined in the UAPPM #3790 - Domestic Partners
- For Surviving Spouses: Your surviving spouse requires new enrollment forms within 60 calendar days to continue current health benefits:
- Your children up to age 26 (coverage ends at the end of the month of your child's 26th birthday)
- Your children (mentally/physically disabled) over 26, may extend coverage with application/certification within 60 calendar days of turning age 26
If your spouse and/or child has coverage as a UNM employee, he/she may not enroll as your dependent while he/she remains an employee. Likewise, if both you and your spouse/domestic partner work for UNM and are covered as employees, your child(ren) may only be enrolled as dependents under one employee.
Dependent social security numbers are also required (when enrolled in a UNM Medical Plan) to meet IRS requirements. For more details, see Collection of Dependent Social Security Numbers for Affordable Care Act (ACA) Reporting Purposes located below.
If a dependent no longer meets the listed eligibility requirements, you must dis-enroll your ineligible dependent within 60 calendar days from the date your dependent loses eligibility.
Dependent Eligibility Verification
All employees and Pre-65 retirees with dependents (spouse/domestic partner and/or children) enrolled in a UNM Medical Plan with any of the Third Party Administrators will be required to provide documents to prove dependent eligibility.
Examples of proof documents required by Aon Hewitt (UNM Benefits Consultant) include but are not limited to:
- Marriage Certificate
- Birth Certificate
- Affidavit of Domestic Partnership and one proof of joint ownership
- Recent Tax Return Documents
- Court Documents supporting Legal Guardianship
Collection of Dependent Social Security Numbers for Affordable Care Act (ACA) Reporting Purposes
The Affordable Care Act (ACA), also referred to as Healthcare Reform, requires UNM to report to the IRS all individuals enrolled in any of the UNM Medical Plans. The IRS requires UNM to provide the Social Security Numbers (SSNs) of each individual enrolled in the UNM Medical Plans. In order to meet the new reporting requirements, Aon Hewitt's Dependent Eligibility Verification Center will solicit dependent SSNs during the Dependent Verification process.
Aon Hewitt is the University of New Mexico's Benefits Consultant.
Please comply with the request for dependent SSNs, as UNM is subject to substantial penalty for failure to comply with the new reporting requirements.
Should you need assistance or have questions about Dependent Eligibility Verification, you can contact Aon Hewitt's Dependent Verification Center at 800-725-5810.